Privacy Policy

PURPOSE

This website privacy policy explains the collection of data for Kalamazoo Garden Council and how that data will be used to protect the privacy of members and the Council.

POLICY STATEMENT

Introduction

Kalamazoo Garden Council is committed to protecting the privacy and security of our online visitors. When a member visits the Kalamazoo Garden Council website https://www.kalamazoogardencouncil.org the Council may collect information about the visit to operate and improve the KGC website, fulfill and respond to member requests for products, services and information. By using the website, members consent to the collection and use of information as described in this policy.

What personal data KGC collects:

KGC respects and safeguards the privacy of its online visitors. KGC will never sell, trade or rent personal information to other individuals or companies.

When visiting the KGC website, all persons remain anonymous as KGC does not require registration to view the non-member areas of the website.

For KGC members who register on the website, KGC also stores any personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except one cannot change their website username). Website administrators can see and edit that information.

KGC collects the personal data that members may volunteer while using KGC website contact forms or the website shopping cart. When completing the contact form, visitors volunteer their name, email address and phone number. When ordering garden gifts and tools, personal data is stored as part of WooCommerce (see the WooCommerce section in attachments).

KGC will disclose member information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with a potential legal process served on KGC or the site; (b) protect and defend the rights or property of KGC; and, (c) act under exigent circumstances to protect the personal safety of users of KGC, or the public.

Security

KGC is committed to ensuring that website information is secure. In order to prevent unauthorized access or disclosure, KGC has established appropriate physical, electronic and administrative procedures to safeguard and secure the information collected online. Such security safeguards are intended to be appropriate to the sensitivity of the personal information collected. When personal information, such as a credit card number is transmitted to PayPal, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) technology. SSL is a secure server software that allows an individual browser to automatically encrypt or scramble data before it is sent to the KGC website.

Although KGC, through WooCommerce, may have the ability to collect and store some personal information that is voluntarily provided by a customer such as email address or phone number, KGC does not collect or store any private financial information such as credit or debit card numbers or banking information. That information is only provided to PayPal and is not collected or stored by KGC nor is it made available to KGC. Customers will be given opportunity to opt-in to our email list that we use for marketing KGC events and tool sales. KGC employs internal access controls to ensure that the only people who see your information are those with a need to do so to perform their official duties.

While KGC has taken appropriate measures and continues to strive to protect personal information, the Council cannot ensure or warrant the security of such information nor can the Council guarantee that information supplied will not be intercepted while in transit over the internet.

Cookies

A cookie is a small file which asks permission to be placed on a computer’s hard drive. Once someone agrees, the file is added to the hard drive and the cookie helps analyze web traffic. The website application can then tailor its operations to a user’s needs, likes, and dislikes by gathering and remembering their preferences.

In an effort to continually improve the KGC online experience, KGC may utilize cookies which enable it to know what areas of the website are visited most often, which areas may need improving, and what technologies and internet services our visitors are using. The non-personally identifiable information tracked by KGC with cookies is anonymous and is not used to identify any particular visitor to the website. Visitors to the website may have the option of disabling cookies via their browser preferences. Turning cookies off may diminish the website performance.

If a member has an account and logs in to the KGC website, KGC will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

• When a member logs in, KGC will also set up several cookies to save the login information and the user’s screen display choices. Login cookies last for two days, and screen options cookies last for a year. When one selects “Remember Me”, the login will persist for two weeks. If the user logs out of their account, the login cookies will be removed.
• If the website administrator or the webmaster(s) edit or publish an article, an additional cookie will be saved in their browser. This cookie includes no personal data and simply indicates the post ID of the article just edited. It expires after 1 day.

• Embedded content from other websites:
  • Articles on this site may include embedded content (e.g. videos, images, articles,etc.). Embedded content from other websites behaves in the same way as if the visitor has visited the other websites.
  • These websites may collect data about visitors to the website, use cookies, embed additional third- party tracking, and monitor a user’s interaction with that embedded content, including tracing interactions with the embedded content if the user has an account and is logged in to that website.

Special Information about Postings and Photos

As a member of a KGC club, KGC may post photographs and articles identifying you by first name only, if you have signed a photo release form. See the KGC Photo Release Policy. If images are uploaded to the website, embedded location data (EXIF GPS) should be stripped so that visitors to the website cannot download and extract any location data from images on the website.

Links

The KGC website contains helpful links to independently owned, controlled and/or managed websites whose content we believe will be of possible interest and value to website visitors. We do not control the content of these links. These other sites may send you their own cookies, collect data, or solicit personal information. We do not control these cookies or the content of these third-party websites.

These links are often for databases or informational content that do not require registration to view the content. By clicking on a link to a third-party website, users will leave the KGC website and be redirected to that party’s site, where they will be subject to that site’s terms of use and privacy policy. We encourage all users to read the privacy policy of those other sites to learn how they collect and use information about visitors to their site.

We do not receive data from third parties.

Access

Access to the KGC website system is limited to the website system administrator, the webmaster, 1-2 backup webmasters and the garden gift and tools sales manager.

By using the KGC website users expressly consent to the use and disclosure of information as described in this Website Privacy Policy.

Contact information:

webmaster@KalamazooGardenCouncil.org,

Kalamazoo Garden Council, 5333 N Westnedge Kalamazoo, MI 49004

ATTACHMENTS WooCommerce’s Privacy Policy

WOOCOMMERCE’S PRIVACY POLICY

• What we collect and store
  • While you visit our site, we’ll track:
    • Products you’ve viewed: we’ll use this to, for example, show you products you’ve recently viewed
    • Location, IP address and browser type: we’ll use this for purposes like estimating taxes and shipping
    • Shipping address: we’ll ask you to enter this so we can, for instance, estimate shipping before you place an order, and send you the order!
  • We’ll also use cookies to keep track of cart contents while you’re browsing our site.
  • When you purchase from us, we’ll ask you to provide information including your name, billing address, shipping address, email address, phone number and optional account information like username and password. We’ll use this information for purposes, such as, to:
    • Send you information about your account and order
    • Respond to your requests, including refunds and complaints
    • Process payments and prevent fraud
    • Set up your account for our store
    • Comply with any legal obligations we have, such as calculating taxes
    • Improve our store offerings
  • If you create an account, we will store your name, address, email and phone number, which will be used to populate the checkout for future orders.
  • We generally store information about you for as long as we need the information for the purposes for which we collect and use it, and we are not legally required to continue to keep it.

• Who on our team has access
  • Members of our team have access to the information you provide us. For example, both Administrators and Shop Managers can access:
    • Order information like what was purchased, when it was purchased and where it should be sent, and
    • Customer information like your name, email address, and billing and shipping information.
    • We do not store or have access to credit card information
  • Our team members have access to this information to help fulfill orders, process refunds and support you.

Payments

We accept payments through PayPal. When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information.

Please see the PayPal Privacy Policy at https://www.paypal.com/us/webapps/mpp/ua/privacy-full for more details.